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Annual Pack Planning Meeting - April 7th, 2013

posted Mar 24, 2013, 10:15 AM by Pack 841 Webmaster   [ updated Mar 24, 2013, 10:22 AM ]

Attention Pack Parents & Committee Members,

Our April Committee meeting will be Sunday April 7th and will be our Annual Pack Planning meeting.  This is where we plan out the pack events for the year.  We would love your input in making our schedule. Please plan on attending if possible.  I would love see some of you attend. Mainly we will be working on our Pack Calendar and setting Dates for the Pack events we decide on.  If you can't make this meeting and would still like to have some input you can email me ahead of time.  Please try to have any information to Scott Huffman by Saturday April 6th he has time to review it.  

This is an important process because we need to have our dates and events set to work out the calendar so we can reserve spots and be ready for another successful year.  I foresee this meeting being about an hour and a half  but no longer than 2 hours. 

We will start at 4:00pm at the Stonegate Activities Room - by the pool - the north building by the flag pole.


  • Planning - 30 min
    • Review this years calendar to use as a guide
    • Brainstorm list of lots on different activities. 
    • Choose 14 - 16 top activities
    • Include recruiting nights
    • Insert the top 12 activities into the calendar for each month.
    • Choose an activity coordinator for each activity (not Cubmaster or Committee Chair).
  • Budget - 15 min
    • Insert estimated cost of each activity into budget worksheet (can use estimated cost from brainstorming sheet). 
  • Leadership Inventory - 15 min
    • Discuss leadership needs of the pack and develop a plan to recruit the right volunteers
    • Discuss any changes in our organization
  • Communicating to Families - 10 min
    • Current communication is the Website and Email - is it the best way?
    • Discuss plan to communicate calendar, activities and budget to all Scouting families.