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Annual Pack Planning Meeting

posted Apr 10, 2011, 2:32 PM by Pack 841 Webmaster   [ updated Apr 10, 2011, 2:37 PM ]
Attention Pack Parents & Committee Members,

This coming Sunday April 10th at our Monthly Committee meeting we are going to be holding our Annual Pack Planning meeting.  This is where we plan out the pack events for the year.  We would love your input in making our schedule. Please plan on attending if possible.  I would love see some of you attend. Mainly we will be working on our Pack Calendar and setting Dates for the Pack events we decide on.  If you can't make this meeting and would still like to have some input you can email me ahead of time.  Please try to have any information to me by Saturday so I have time to review it.  

This is an important process because we need to have our dates and events set to work out the calendar so we can reserve spots and be ready for another successful year.  I foresee this meeting being about an hour but no longer than 1.5 hours. 

We will start at 4:30pm at the Firehouse at 16801 Northgate Drive, Parker 80134.

Agenda

  • Planning - 30 min
    • Review this years calendar to use as a guide
    • Brainstorm list of lots on different activities. 
    • Choose 14 - 16 top activities
    • Include recruiting nights
    • Insert the top 12 activities into the calendar for each month.
    • Choose an activity coordinator for each activity (not Cubmaster or Committee Chair).
  • Budget - 15 min
    • Insert estimated cost of each activity into budget worksheet (can use estimated cost from brainstorming sheet). 
    • Break down individual Scout goals for funding their complete Scouting year.
  • Leadership Inventory - 15 min
    • Discuss leadership needs of the pack and develop a plan to recruit the right volunteers
    • Discuss any changes in our organization
  • Communicating to Families - 10 min
    • Current communication is the Website and Email - is it the best way?
    • Discuss plan to communicate calendar, activities and budget to all Scouting families.